I. Call to Order Meeting
was called to order at 7:14 p.m.
II. Secretaries Report
Minutes were approved as distributed.
III. Treasurers Report
There
is a current balance of $9,486.88. Deposits were made for membership and a late banquet payment.
IV. Old Business
a. Budget Committee Fund Raising, Tammy James
The fundraising committee is still working on finding restaurants for the raffle to eat out for a week. Karen
Clark will be approached about Don's Seafood, Pat will ask El Maguey, Sheryl will ask Parksley Family Restaurant, Chris
will ask Wrights Seafood, Tammy will ask the Club Car Café. Donors will receive an ad in the membership directory on
the website. Laura will ask Liz Goffigon if she can find a restaurant in Cape Charles. Gary Fox's sister volunteered to
print the raffle tickets at the last meeting. Laura will follow up with them.
b.
PR Committee Report, Chris Reeder
The
website has been updated.
c. Show Committee
Report, Laura Flournoy
i. Ribbons
1. Ribbons have been ordered for all shows. Julie
Badger has them and will bring them to the shows.
ii. Awards/Prizes
1. Laura was looking at ordering
her awards for her show. She ordered hers last year from Horse.com and offered to order ones from the Association as well.
Malinda also noted Chick's Saddlery is also having a sale right now. Malinda and she will research options for $4 or under
per prize for the first place prizes.
iii. Potties
1. Laura will order the porta potties when
she orders hers. We will need to get a porta potty for the show at Queen Hive and at In Remembrance Farm.
iv.
Judge
1. Mandy Phillips will be the judge for the first show. The only other show we are responsible for finding
a judge for is the last show.
v. Prize List Approval
1. Michelle will put together a prize list
and email to Laura.
vi. Order Numbers
1. Only 25 numbers are left. Laura will order a new set.
vii. Pre-Entries
1. Martha will continue to do the pre-entries. Chris will update the website
to go straight to her. There will still be a $10 late fee if registration is not received by noon the Thursday before the
show.
viii. Judges Sheet Approval
1. Michelle will redesign the judges' sheets & email
them to Laura who can print them on triplicate forms.
d. Banquet
i. Submission from ESY&CC to Committee
1. Laura talked to Gary at the Country Club. Two dates are available in January (16th & 30th). Laura tentatively
secured both dates. We would have to take down any decorations we put up. The cost would be $25 per person for a buffet dinner,
therefore we could sell tickets for $35 ($2 less than last years cost) and make a profit from the tickets. The maximum accommodation
is 180 guests. A downside to the Country Club is the room is so long and narrow that it is sometimes hard to hear.
2.
Michelle will ask Amy to follow-up with Gary as she researches other locations. The group at the meeting felt Jan 30th would
be the better date so Gary could go ahead & release the Jan 16th date.
e. Ad Booklet Update
To
date no one has volunteered to be in charge of securing ads for the membership directory ads. Julie Badger has agreed to design
the booklet. Ads and payments should be sent to her. The deadline for ads is May 23. Michelle will email everyone asking for
each person to get at least 3 ads by that date.
V.
New Business
a. Add another Show w/Corbin Hall
A
developer has approached Laura about holding a show at Corbin Hall (in Greenbackville). Michelle offered to meet someone on
the property this weekend to look at the location. Laura will give Robin Bowden (the developer's secretary) Michelle's
email to coordinate a date.
b. Other
Gary & Marie Fox were left off of the Show Committee
list in the rules book. Chris will update this on the website.
VI.
Establish Next Meeting Location
The next meeting
will be held on May 12, 7:00 at Laura Flournoy's house.
VII.
Adjournment
Meeting adjourned at 8:17
p.m.
