Eastern Shore Short Circuit Horse Show Association
February 9, 2010
 
Present:  Amy Hartman, Joan Lingen, Melinda Tieskotter, Laura Flournoy, Michelle Surran, Martha Simpson, TJ Castiglia, Christian Flournoy, Pat Gorman
 
 I.                   Secretary's Report

a.       Minutes were approved as distributed.

II.                Treasurer's Report
a.       Previous Balance of $11,163.14.  Deposits from membership in the amount of $155.00.  Disbursements for banquet costs, and calendars in the amount of $1,331.56.  Ending balance of $9,989.57

III.             Banquet
a.       The banquet has been rescheduled to February 20th.  Location remains at the Eastern Shore Yacht & Country Club.  We will begin set-up at 6:30 Friday night. 
b.      Auction items are still needed.  They can be brought the night of the banquet or dropped off at Pat Gorman's house.  Please let Amy know if you are donating something.
c.       There will be a raffle for the Ocean City weekend donated by Charlie Purnell and the wheelbarrow full of "horse stuff".
d.      The Pocomoke YMCA donated an adult year's membership.  Michelle will call to follow-up on PR for that and will contact the ES YMCA regarding making a similar donation.
e.       There are several perpetual trophies that may need to be retired.  This will be revisited at the March meeting.

IV.              Show Committee
a.       A class list was distributed.
b.      The 2009 Rules Book will be updated by the February meeting.  Supplementary forms such as contracts and forms will be available on the website.
c.       To encourage people to host shows this year, knowing entries may be a little down, the possibility of refunding show sanctioning fees and/or trailer rental fees if there were fewer than "x" entries was discussed.
d.      The Membership Directory/Advertising Rates was discussed.  It was decided instead of mailing forms to former advertisers, we would send out emails and/or make phone calls.  People who have made a donation for the banquet were also offered a free advertisement.
e.       A list of "suggested" judges will be provided for show managers that need them.
f.        A few people have questioned the way points are tallied and why ESSCHSA does not post points.  It was suggested an explanation of the reasoning behind this philosophy will be posted in the rules book and on the website.  ESSCHSA has chosen not to post points because in the history of the Association the practice of posting points caused a lot of conflict in the past.  Show participants can call the points keeper to request their points at any time during the year.  They are also audited at least twice during the year.
g.      The tentative show schedule was discussed.
        i.      April 17 - ESSCHSA I at Laura Flournoy's
        ii.      June 12 - Laura Flournoy's show
       iii.      July 31 - Laura Flournoy's show
       iv.      August 28 - ESSCHSA II - In Rememberance Farm or Molera's
                    (Possibly double judged - Montessori or ESRHS?)
      iv.      September 18 - ESSCHSA III Medals - In Rememberance Farm
      vi.      January 29 - Banquet
 
 
 
Adjourned at 8:40 p.m.
Next meeting March 9, 2010 at Martha Simpson's house.

Eastern Shore Short Circuit Horse Show Association